5 Best Methods to Compress Video for Email (2022)

You want to share a video internally with your coworkers. Or maybe you’re a creator who spent weeks perfecting that one edit—making sure it has the right music, proper lighting, and accurate subtitles. Or perhaps you want to enhance your outreach game and add a video in your cold pitch.

But as soon as you press send, guess what? An error message displays: “Your file size is too large.”

You don’t have to search through 19 different ways to compress a video. In this article, we outline the five easiest ways to email a video that’ is too large and show you how to compress a video using the best video compressor (it’s free!).

Click to Jump to a Tutorial Section

  1. Create a Zip File
  2. Use VEED’s Free Online Video Compressor
  3. Share a Video Link
  4. Trim and Split to Reduce the Video File Size
  5. Use a Cloud Service

1. Create a Zip File

When you want to send multiple videos without compromising on video resolution

Creating a zip file to email large videos is like carefully folding your clothes and zipping them into a bag to make them easier to transport.

This method also enables you to share multiple videos without granting access to your cloud.

How to zip a video file on Mac

1. Right-click on the video files you want to compress to make a folder

5 Best Methods to Compress Video for Email (1)

2. Right-click the folder and choose the option “Compress [file name]

5 Best Methods to Compress Video for Email (2)

3. Mac will now compress your video(s)

How to zip a video file on Windows

1. Right-click on the video file you want to compress

2. Hover on “Send to” and select “Compressed (zipped) folder

5 Best Methods to Compress Video for Email (3)

3. Windows will now zip the video to attach to your email

But despite creating a zip folder, some videos might still be too large to attach to emails. Why? Because while creating a zip file does compress your videos, you likely won’t notice a significant reduction in video file size.

In that case, you can use a free video compressor like VEED to email large videos.

2. Use VEED’s Free Online Video Compressor

When you need an all-in-one compressor for all your video needs

When it comes to video compression, VEED is one of the best free video compressor tools in the market.

It’s easy-to-use, customizable, and tells you the exact file size as you compress—eliminating the time-consuming trial-and-error approach.

Here’s how you can use VEED to email a video that is too large.

(Video) How to Compress Video for Email ✉ | FREE Online Video Compressor

Step 1: Go to veed.io/video-compressor to upload your video

There are multiple ways you can upload your video(s) to the VEED compressor:

  • Upload from your desktop or laptop
  • Drag and drop from DropBox
  • Paste a YouTube video URL

5 Best Methods to Compress Video for Email (4)

The supported file types are MP4, MOV, MKV, Avi, WMV, and FLV.

Step 2: Adjust the video compression settings

You can see “Compression Options” on the left side. You can drag the compression slider from a smaller file size to higher quality, depending on what you need. You can also lower the video resolution by using the resolution menu.

5 Best Methods to Compress Video for Email (5)

If you need advanced customization, you can also adjust your video’s frames per second and compression mode by clicking “Advanced Settings.”

5 Best Methods to Compress Video for Email (6)

Lastly, make sure to check the “estimated compressed size” to confirm if your video file is small enough.

On average, an email’s maximum attachment file size ranges from 10MB to 25MB. You can check the same with your email provider to be sure.

Step 3: Click “Compress video” and download your compressed video file

Once you click on “Compress video,” VEED will start reducing the video file size based on the customizations you choose.

5 Best Methods to Compress Video for Email (7)

Next, click on “Download video” to download your compressed video file.

5 Best Methods to Compress Video for Email (8)

You can also choose to edit your video inside VEED’s video editor—where you can resize video for social media platforms, add subtitles, translate video, and more!

Not just this, VEED is the only tool on this list that is a one-stop solution for any and every video need you might have. Need to add subtitles to your video? Check. Need an audio transcript? Done. Need to collaborate on your videos with colleagues? VEED can do that too.

3. Share a Video Link

When you don’t want the hassle of compressing video files

Maybe you detest the hassle of reducing mp4 file size or employing other video compression methods. Or perhaps you don’t want to compromise on video quality.

If yes, then sharing a video link might be the best way for you to email a video that is too large.

The only problem? When your videos are uploaded on another site, you’re not in control of it. The site might decide to change its link format or overload ads on its server. If their service slows down, your video suffers.

But despite these troubles, sharing a video through a link is beneficial in many ways: The recipient doesn’t have to download it, you can send large videos with minimal struggle, and your email isn’t weighed down with heavy attachments.

Here are two ways you can create a video link:

Option #1: Create a YouTube video link

Want to share a video and build an audience through your videos? Sharing a YouTube video link might be the best option for you.

1. Go to your account and click on “Your channel

(Video) How to Compress a Video File without Losing Quality | How to Make Video Files Smaller

2. Select “Manage videos” to be taken to YouTube studio

3. Click on “Upload videos” or “Create” to upload your video

4. Select the file from your desktop or computer

5. Give your video a title, description, thumbnail, and more

6. Choose the “visibility” of your video in the last step. You can customize the privacy setting to “unlisted” or “private” if you don’t want to publish it publicly

5 Best Methods to Compress Video for Email (9)

7. Click on “Save” and get the shareable link

Note: Videos on YouTube will play with an ad (unless the watcher has a premium subscription).

Option #2: Use VEED to send a video link

YouTube videos often play with an ad and dampen the watcher’s experience. It’s also not suited if you want to share a video with your team, welcome feedback, and collaborate.

VEED’s Send Video Tool is perfect for sharing a video link that gives a smooth watching experience and allows for teamwork from clients or colleagues.

1. Go to veed.io/send-video and upload your video file

2. Click on “Share” to add email addresses or get a video link

5 Best Methods to Compress Video for Email (10)

Alternatively, you can also click on the “Social” tab to get the email share option

3. The receiver can comment with the timestamp and watch the video without downloading it

4. Trim and Split to Reduce the Video File Size

When you want to trim the fat out of your unedited videos

Trimming and splitting parts of your video would shorten the video duration and, thus, reduce the video file size.

This method also works best when you don’t want to lower the video quality or have a large video file of unedited footage.

Here are three ways you can trim and split your videos:

Option #1: Trim your video with Quicktime on Mac

1. Open the Quicktime Player app on your Mac and open the video you want to trim

2. Choose edit > trim

3. Drag the yellow handles in the trimming bar to trim your video. Anything outside these yellow handles gets cut. You can see individual frames of the clip by clicking and holding to make more accurate edits

4. Click Trim

Option #2: Trim your video on your iPhone, iPad, or Android device

(Video) Compress Large Video Without Losing Quality - English / Hindi

1. Go to the Photos app and choose the video you want to trim

2. Tap Edit and adjust the slider to trim your video

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3. Tap Done and save your edited video

Option #3: Upload your video to VEED to trim and split your video

Want to trim or split your video online instead? Use VEED’s video cutter and splitter to trim your videos from the beginning, middle or end.

Here’s a step-by-step video tutorial on how you can do this.


1. Go to veed.io/tools/video-cutter if you want to cut your video or to veed.io/tools/video-splitter if you wish to split your video


2. Upload your video from your desktop or dropbox. You can also insert a YouTube link or record your video

5 Best Methods to Compress Video for Email (12)

3. You can drag and select parts of the clip you want to trim from the bottom panel

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4. If you’re looking to split your video, place the play head exactly where you desire the cut and click split

5. Click on Export to save your video

5. Use a Cloud Service

When you don’t want to use up precious storage space on your computer or when you want to collaborate with your team

This method is best to use when you want to share a video link with a client or coworker and collaborate on creating or editing content.

It’s also ideal when you need to send mp4 files but don’t want low video quality.

Bonus: It also doesn’t take a ton of storage space on your hard drive.

You can use Google Drive, DropBox, or OneDrive—simply register with an account at any of these cloud services, upload your video file(s), and share a link.

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You can also modify what kind of access you want to give—viewing, commenting, or editing.

And voila! There you have it—the top five ways to compress a video for email and when to use each method.

Frequently Asked Questions About Compressing Video Files for Email

Which factors affect video sizes?

Several factors affect video file size. The top three are:

(Video) How to Compress Video Without Losing Quality | Handbrake Tutorial

  • Resolution: Those 1920 x 1080 numbers seen in videos refer to the video resolution. Essentially, resolution means the number of pixels in your video. Higher pixel density means higher quality—indicating a large file size. Thus, reducing the resolution can reduce the file size.
  • Bitrates & FPS: Bitrates are the number of bits per second. The higher the bitrate, the better the quality, and the larger the file size. Similarly, FPS represents the frame per second—the rate at which individual images appear on the screen. Higher frame rates mean larger videos. The most common FPS hovers around 24 and 30.
  • Encoding: Video encoding refers to converting raw video files to digital files— ensuring that your video is smooth rather than a collection of individual images. Encoding compresses video files without compromising quality.

How do I reduce the MB of a video?

1. Go to VEED’s video compressor tool

2. Upload your video file

3. Compress the video using the compression slider

4. Click on “Compress video” and download your compressed video file

You can also watch this video tutorial on reducing the MB of your video.

When is a video too large for email?

The file size limit varies among the different email providers. But here are the limits for the most popular ones:


How to make a video less than 25MB?

There are multiple ways to reduce the file size of a video:

1. Use an online video compressor like VEED

2. Trim and split your videos into multiple files

3. Create a zip file of your video

How do you compress a video file without losing quality?

There are many ways you can compress a video file without losing quality:

1. Create a zip file and minimize the loss in video quality

2. Share a YouTube, cloud, or VEED link

3. Trim and split your video using Quicktime on Mac or an all-in-one video tool like VEED

How do you compress a video on iPhone or iPad?

You can compress videos on your iPhone or iPad by trimming and splitting them. You go to the native “Photos” app, clicking “Edit” and moving the yellow slider to adjust your video clipping accordingly.

Alternatively, you can also use software(s) like VEED on iPhone and iPad to compress your videos.

What's the best free video compressor to send large video files through email?

VEED is one of the easiest ways to compress a large video that needs to be sent via email. You can opt for the classic video compressor or trim and split your videos to achieve the same result.

You can also make a video link via VEED if you want to collaborate on the video you are sending—those who have the link can offer feedback via comments without needing to download the video.

Ready to send your video via email?

In conclusion, there are many ways to compress your video for email—but what method you go for depends on your purpose. Let’s wrap up with all the techniques and when is it best to use them:

Video Compression Method Best For
Create a zip file Best for sending multiple videos without compromising resolution
VEED’s free online video compressor Best for fulfilling all your video needs in one tool
Share a video link Best for when you don’t want the hassle of compressing video files
Trim and split your video Best for reducing the file size of unedited videos
Use a cloud service Best for collaborating on video content
(Video) How to Quickly Compress Large Video Files via VLC - GIZBOT

The easiest way to trim your videos is through an online compressor tool like VEED—even when you need to send a quick collaborative link or opt for trimming & splitting instead of compressing. It’s beginner-friendly, quick, and hassle-free.

The best part? It’s free! Sign up today to compress your next video for email.

FAQs

What is the best way to compress video? ›

How to reduce video file size online
  1. Go to freeconvert.com/video-compressor.
  2. Upload your video file (up to 1GB unless you want to create an account)
  3. Select your Video Codec, Compression Method and Target Size.
  4. Click Compress Now!
13 Jul 2022

What is the best way to send a video via email? ›

Use a cloud service

With Google Drive, you upload a video file to your drive and share a link to the file with anyone you want. Dropbox and Google Drive also give you the option to share links to the video file via email to friends and family. It's that easy. Of course, there are also other services like WeTransfer.

How do I compress a video and keep it better quality? ›

How to Reduce Video File Size without Losing Quality
  1. VLC (Windows, Mac, Linux) As one of the most popular media-viewing and -editing apps around, it's no surprise that VLC is a great choice for making video files smaller. ...
  2. Shotcut (Windows, Mac, Linux) ...
  3. QuickTime Player (Mac) ...
  4. VEED (Web) ...
  5. VideoSmaller (Web) ...
  6. Clipchamp (Web)
28 Apr 2021

How do I compress a file to email it? ›

To zip (compress) a file or folder

Locate the file or folder that you want to zip. Press and hold (or right-click) the file or folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location.

How do I reduce MP4 file size? ›

How to Compress MP4 Files:
  1. Choose your MP4 file and upload. Drag & drop your MP4 video into the box after you click on Choose MP4 File. ...
  2. Adjust your compression settings. Set the video resolution from the compression options. ...
  3. Click on 'Export' Save your changes if you've made any and click Export.

How do you email a video that is too large? ›

How to send a large video through email (5 ways)
  1. Send your video via Dropbox.
  2. Save your video with Clipchamp's low file size option.
  3. Compress the file to send via email.
  4. Insert files using Google Drive.
  5. File sharing with Clipchamp Sharepages.
20 Jul 2021

What type of compression would you use to compress a video? ›

The two key video compression techniques used in video coding standards are the discrete cosine transform (DCT) and motion compensation (MC). Most video coding standards, such as the H. 26x and MPEG formats, typically use motion-compensated DCT video coding (block motion compensation).

How do I compress a video file on my computer? ›

How to Compress Videos on a PC : PC Know-How - YouTube

How do I compress a 2GB video to 200mb? ›

How to Compress a Video
  1. Upload a File. Choose your video file. You can drag & drop, or select it from your computer or other device.
  2. Compress. Select your compression options, or let VEED choose for you. ...
  3. Save. Download your new compressed video file and share it with friends & followers.

How can I email a 5 minute video? ›

About This Article
  1. Log into Gmail on a computer.
  2. Click Compose.
  3. Click the Google Drive icon.
  4. Click Upload.
  5. Drag the video to the window.
  6. Click Upload.
  7. Type and address your message.
  8. Click Send.

How can I email a file larger than 25MB? ›

Gmail lets you send files or photos larger than 25MB. Users can use Google Drive to send larger files through Gmail. One can also use WeTransfers to send up to 2GB files.

How do reduce file size? ›

  1. Ways to Reduce File Size. As you assemble your thesis, the size of the document may become increasingly difficult to manage. ...
  2. Use Styles to Format Your Thesis. ...
  3. Insert Images instead of Using Copy + Paste. ...
  4. Compress Images. ...
  5. Save Images at a Lower Resolution. ...
  6. Crop White Space from around Images. ...
  7. Reduce the Size of Your PDF File.

How do I compress a file? ›

Right-click one of the files and select Send to, then select Compressed (zipped) folder.
  1. The option to zip files can be found in the "Send to" menu. ...
  2. Right-click your highlighted files and select the "Compress" option. ...
  3. You can zip multiple types of files together. ...
  4. Linux refers to compression as "deflating."
20 Jul 2021

How can I compress a video without zipping it? ›

Reduce the Video File Size Using VLC Media Player

You can also reduce video file size on Windows 10 this way. Here's how you use VLC as a compression tool: Open VLC, click the Media menu at the top, and select Convert/Save. Click the Add button, add your video file, and hit Convert/Save at the bottom.

How do I compress a video to email on Android? ›

How to Compress a Video for Email on Android
  1. Download and launch the Video Converter.
  2. Tap on the video converter.
  3. Select the video you wish to reduce.
  4. Tap on the purple arrow at the bottom right corner of the screen.
  5. Select MPEG.
  6. Click the right button and your video will be converted.
28 Jun 2021

How can I email a large video file from my phone? ›

The easiest way to send a large video on Android is to share a link to the video file from Google Photos, where the video is usually automatically synced. Most video files are too large to send directly to your contacts.

Which video format is smallest? ›

Video Format and File Type

Learn more about codecs here. You may have heard of the h. 264 codec (you may not have, but hang in there). This codec produces an MP4, which typically delivers the best quality, with smallest file size.

How can I compress a large file to a small size online? ›

Follow these easy steps to compress a large PDF file online: Click the Select a file button above or drag and drop files into the drop zone. Select the PDF file you want to make smaller. After uploading, Acrobat will automatically reduce the PDF size.

How do I convert a video to a zip file? ›

Compress Video Files
  1. Step 1 Open WinZip.
  2. Step 2 Using WinZip's file pane select the file(s) you want to compress.
  3. Step 3 Click Add to Zip.
  4. Step 4 Now you know how to compress a video. Save the compressed video file to the desired location.

What is the video size limit for Gmail? ›

You can send up to 25 MB in attachments. If you have more than one attachment, they can't add up to more than 25 MB. If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment. Learn more about Google Drive attachment sharing settings.

What if my ZIP file is too large to email? ›

If your file is too large to email as an attachment, even after it's zipped, WinZip can upload your file to one of your cloud accounts and place a link in your email. Click here to learn more about using WinZip and your cloud accounts to send large files.

Which is the most compressed video format? ›

1 H. 264. Also known as MPEG-4 Part 10, Advanced Video Coding ( MPEG-4 AVC) H. 264 is one of the best video compression formats as it is capable of offering high-quality files at lower bit rates.

What are the different compression techniques? ›

Compression techniques fall into two classes: lossless and lossy. Both are very common in use: an example of lossless compression is ZIP archive files and an example of lossy compression is JPEG image files.

How do you convert a video from GB to MB without losing quality? ›

Another effective way to compress video from GB to MB is by reducing frame rates. If your video is shot in 50fps or 60fps, you can change the frame rates to 23.97fps or 25fps to reduce video file size.

How do I compress a 4gb video to 8gb? ›

Method 2: How to Compress video via VLC
  1. Download VLC.
  2. Click Media > Convert/Save.
  3. Click Add to select your video file (or multiple files)
  4. Click Convert/Save to bring up a list of conversion options. ...
  5. Select your conversion option (the software offers useful suggestions such as YouTube HD or Video for MPEG4 1080p TV/device)
1 Dec 2020

How can I reduce the file size of a video more than 1GB? ›

How do I compress (MP4) video files from 1GB to 10MB? Open an online compressor service, click the Choose Files button, and select the source large MP4 video. Click the Compress Now button to upload the source file. Click the Compress More Videos to upload more video files.

How long is 25MB video? ›

Gmail has a limit of 25Mb. A 30-second video recorded at 720p (most newer Mac and PC webcams record in 720p) is over 30MB and therefore could not be attached to an email. If you use a newer smartphone to record video it will likely be in 1080p HD which would result in just a few seconds of video to total 25MB.

How can I send a video over 100mb on Gmail? ›

Gmail is integrated with Google Cloud Storage, so the easiest way to bypass the attachment limit is to send files via Google Drive. This cloud storage service enables you to attach files of up to 15GB.

How can I send large files via email for free? ›

We'll show you some easy ways to send large files for free.
  1. Google Drive: Use With Gmail. ...
  2. OneDrive: For Outlook and Outlook.com. ...
  3. Dropbox: Integrate With Gmail. ...
  4. iCloud Mail Drop: Use With Apple Mail. ...
  5. WeTransfer: Send Unlimited Large Files Quickly. ...
  6. pCloud Transfer: Simple Encrypted File Transfer.

Is small PDF safe? ›

Is Smallpdf safe to use? Absolutely. Smallpdf is ISO 27001 certified and GDPR and eIDAS compliant, and comes with advanced TLS encryption for file transfer security.

How do I reduce the size of a PDF file so I can email it? ›

The simplest is to re-save your file as a reduced-size PDF. In the latest version of Adobe Acrobat, open the PDF you wish to re-save as a smaller file, choose File, Save as Other, and then Reduced Size PDF.

How do I compress a video file to email in Windows 10? ›

Right click the video file or folder you want to make smaller for Email, select Send to > Compressed (zipped) folder on your Windows 10 PC. drag all the video files you want to compress into one folder if you have multiple video files to make smaller for email.

How do I make a file less MB? ›

Click the ribbon's "Share" tab and then click "Zip." A new compressed folder appears in File Explorer. Its name matches the name of the file you selected. This folder contains a smaller, compressed version of your file.

How much can you compress files? ›

Certain data files, such as text files, picture files in the BMP format, and some text style database files can often be compressed by 90% or more. There are some other types of files, such as program files, that may compress by 50% or so.

Does compressing videos lose quality? ›

Although video compression shrinks files, it may also impact video quality. Video encoding, however, compresses your video files without compromising quality. With encoded videos, the gigabytes of data become mere megabytes. And your content becomes compatible with many devices and platforms.

How can I send a video that is too large? ›

How to send large video files: 3 easy methods
  1. Upload videos to a cloud storage. Using a cloud storage space like Google Drive, Dropbox, or OneDrive to share your video is easy and free. ...
  2. Upload videos to a video hosting site. ...
  3. Send a flash drive with your video.
7 Jul 2022

How can I email a file larger than 25MB? ›

Gmail lets you send files or photos larger than 25MB. Users can use Google Drive to send larger files through Gmail. One can also use WeTransfers to send up to 2GB files.

How can I send a large video file? ›

Best Ways to Share Big Files
  1. Upload your files to a cloud storage service, and share them or email them to others.
  2. Use file compression software, like 7-Zip.
  3. Purchase a USB flash drive.
  4. Use Jumpshare, a free online service.
  5. Try Sendy PRO.
  6. Use a VPN.
  7. Transfer files using SFTP.
3 Jun 2021

Can you compress an MP4 file for email? ›

When it comes to compressing videos for email or social media, using the MP4 format is the most recommended. You can directly choose this format while rendering your video or even convert your video to MP4 while trimming it in order to reduce the file size.

How do I compress a 2gb video to 200mb? ›

How to Compress a Video
  1. Upload a File. Choose your video file. You can drag & drop, or select it from your computer or other device.
  2. Compress. Select your compression options, or let VEED choose for you. ...
  3. Save. Download your new compressed video file and share it with friends & followers.

How long is a video that is 25 MB? ›

Gmail has a limit of 25Mb. A 30-second video recorded at 720p (most newer Mac and PC webcams record in 720p) is over 30MB and therefore could not be attached to an email. If you use a newer smartphone to record video it will likely be in 1080p HD which would result in just a few seconds of video to total 25MB.

How do I send a video larger than 25MB on Gmail? ›

If your file is greater than 25 MB, Gmail automatically adds a Google Drive link in the email instead of including it as an attachment.

How do I email a file that is too big? ›

There are many cloud storage services to which you can upload and then share large files. Some popular cloud storage services include OneDrive, Dropbox, iCloud, and Google Drive. Once your file is stored in the cloud, you can include a link to the document in your email message.

How do I zip a video file? ›

Open the folder, select the videos you want to compress, right-click on any video, and select Send to > Compressed (zipped) folder. Windows will create a new archive and save it in the same folder as your videos.

How can I send a video over 100mb on Gmail? ›

Gmail is integrated with Google Cloud Storage, so the easiest way to bypass the attachment limit is to send files via Google Drive. This cloud storage service enables you to attach files of up to 15GB.

How can I send 20 GB for free? ›

MyAirBridge. With MyAirBridge(Opens in a new window), you can upload a file and email a link to a specific recipient or just upload the file and generate a link to share with anyone. You can send a file as large as 20GB for free.

How can I compress a video file for free? ›

The best way to compress a video for free online is to use Kapwing's Video Compressor. Kapwing supports many video file types including MP4, MOV, AVI, WebM, and more. Whether you need to compress a 3GB video file or a 200MB one, you can do so in Kapwing without having to pay, sign in, or install any software.

How do I compress a file? ›

Right-click one of the files and select Send to, then select Compressed (zipped) folder.
  1. The option to zip files can be found in the "Send to" menu. ...
  2. Right-click your highlighted files and select the "Compress" option. ...
  3. You can zip multiple types of files together. ...
  4. Linux refers to compression as "deflating."
20 Jul 2021

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