Office Manager Job Description for a Resume: Examples (2023)

Office managers are like captains who keep the ship upright and sailing smoothly. But how to convince recruiters you’ve got the skills to navigate their office through thunderstorms?

Simple. Turn your experience into an office manager job description for a resume that stands out from the crowd.

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.

Create your resume now

Office Manager Job Description for a Resume: Examples (1)

Office Manager Job Description for a Resume: Examples (2)

Create your resume now

.

Sample resume made with our builder—See more resume templates here.

  • Office Manager Resume Sample
  • Administrative Assistant Resume Sample
  • Administrative Assistant Resume Job Description Sample
  • Entry Level Administrative Resume Sample
  • Office Assistant Resume Sample
  • Office Administrator Resume Sample
  • Business Administration Resume Sample
  • Executive Assistant Resume Sample
  • Receptionist Resume Sample
  • Secretary Resume Sample
  • Bookkeeper Resume Sample
  • Office Clerk Resume Sample
  • Clerical Resume Sample
  • Free Resume Samples for All Professions

Okay, let’s cut the office chit-chat and get down to business.

10+ Office Manager Job Description Examples for a Resume

Office Manager Job Description for a Resume

Office Manager

Bumblebee Lighting, Dallas, TX

May 2016–April 2020

Key Qualifications & Responsibilities

  • Analyzed and optimized operations including bookkeeping, payroll, supplies, and other clerical services.
  • Supervised team of 5+ clerical staff to ensure workflow is well-prepared and ran smoothly.
  • Managed invoices from vendors to assist the accounting department. Reduced annual expenses by 7%.
  • Revised the onboarding manual strategy. Increased employee onboarding experience by 29% based on surveys.

Key Achievements

  • Researched and introduced new clerical software that saved 20+ man-hours monthly.

Medical Office Manager Job Description for a Resume

Medical Office Manager

Diamond Medicare, Aurora, CO

(Video) Office Manager Job Description | Office Manager Duties and Responsibilities | Office Manager Resume

January 2019–March 2020

Key Qualifications & Responsibilities

  • Managed aspects of the medical office from patient intake procedures to insurance bookkeeping.
  • Handled large volumes (100+ weekly) of administrative requests, from everyday needs to those requiring executive input.
  • Ordered office equipment and medical supplies through medical supply portals.
  • Used HRIS and ATS to expand office employee size by 75% in two years.

Key Achievements

  • Maintained high quality standards, with patient satisfaction never dropping below 91%.

Construction Office Manager Job Description for a Resume

Construction Office Manager

EcoDynamics Construction, Jacksonville, FL

June 2016–December 2019

Key Qualifications & Responsibilities

  • Coordinated schedules and reports of construction projects worth $20+ million dollars.
  • Managed accounts of 5+ projects simultaneously by organizing, sorting, and authenticating documents in a timely fashion.
  • Assisted in the procurement process for subcontractors using extensive background in construction industry rules and regulations.
  • Prepared and delivered reports to local- and state-level housing authorities.

Key Achievements

  • Negotiated a maintenance contract that resulted in a 16% reduction in overhead costs.

This guide will make writing an office manager job description as easy as plain sailing, with multiple office manager job description examples serving as inspiration. Or… Save time! Use Zety’s resume builder. Generate office manager job descriptions and other resume sections in no time.

Office Manager Job Description for a Resume: Examples (3)

Create my resume now

Create a resume with perfect job descriptions using the Zety resume maker now

Dental Office Manager Job Description for a Resume

Dental Office Manager

Best Smile Dental Clinic, Henderson, NV

December 2017–May 2020

(Video) Office Manager Resume

Key Qualifications & Responsibilities

  • Ran office of 20+ front and back office staff smoothly and efficiently.
  • Monitored office billing accounts and supply inventory. Switched supply vendors, saving the clinic $3,100 annually.
  • Worked with insurance providers to make financial arrangements for financially insecure patients.
  • Ensured office compliance to OSHA, HIPAA, and internal HR policies.

Key Achievements

  • Increased yearly revenue by 14% via new patient acquisition with the help of an external marketing firm.

Office Manager Job Duties for a Resume

Assistant Office Manager

Radiant Energy Co., Tulsa, OK

January 2018–November 2019

Key Qualifications & Responsibilities

  • Answered up to 30+ calls daily to schedule appointments, make travel arrangements, and send needed documents.
  • Created office guidelines and policies relating to per diem expenses, paid/sick leave, and training courses.
  • Reviewed employee expense reports with department heads, consistently meeting the monthly deadline.
  • Provided secretarial support to the VP of Sales.

Key Achievements

  • Managed office inventory to achieve a 15% annual savings. Used these savings to purchase new equipment and increase office efficiency by 25%.

Chiropractic Office Manager Description for a Resume

Office Manager

Alternative Health Chiropractic, Cleveland, OH

July 2016–Present

Key Qualifications & Responsibilities

  • Oversee and manage a 5+ member team of front office and hospitality staff.
  • Manage insurance-related billing with a high attention to detail. Zero billing errors since 2017.
  • Answer phones to schedule patients and input them into electronic medical records systems.
  • Implemented new patient flow to increase collection of accounts receivable by 13%.

Key Achievements

  • Found and applied administrative tools to increase office efficiency, reducing staffing requirements by 16%.

Business Office Manager Job Description for a Resume

Office Manager II

Sunlight Software, Phoenix, AZ

August 2015–January 2020

Key Qualifications & Responsibilities

(Video) How to Write a Resume | For Freshers & Experienced People (Step-by-Step Tutorial)

  • Compiled, tracked and analyzed KPIs to surpass business goals year after year.
  • Guaranteed 50+ projects were in compliance with industry guidelines to ensure their success.
  • Coached and mentored 20+ office staff to help them reach their highest potential.
  • Handled office supply inventory management. Saved the company over $5,500 annually.

Key Achievements

  • Organized company-sponsored social events, perk programs, and flexible employee work schedules that reduced turnover by 30% after two years.

Front Office Manager Job Description for a Resume

Office Manager

The Timber Corp., San Diego, CA

April 2019–Present

Key Qualifications & Responsibilities

  • Oversee a team of 4 office staff and assistants to keep the office running efficiently.
  • Perform HR duties revolving around payroll, insurance and employee benefits.
  • Provide administrative support to office staff, ensuring the team has the tools they need to excel.
  • Manage office operations efficiently, hitting quarterly business goals 4 quarters in a row.

Key Achievements

  • Built strong relationships with third party vendors to reduce office supply contract costs by 19%.

Real Estate Office Manager Job Description for a Resume

Office Manager

Magnolia Real Estate, Philadelphia, PA

September 2014–May 2020

Key Qualifications & Responsibilities

  • Oversaw all office activities, including office supplies, mail and facility maintenance.
  • Provided direction on HR management, such as recruitment and performance management.
  • Received and met with potential real estate clients to develop a point of contact.
  • Coordinated the scheduling of meetings and conference calls for 50+ employees.

Key Achievements

  • Created automated accounting reports using my advanced Excel skills to save employees 5+ hours a month each.

Office Management Job Description for a Resume

Office Manager

Dream Media, Milwaukee, WI

March 2019–February 2020

Key Qualifications & Responsibilities

  • Increased company cash flow by 18% by finding efficiencies in billing and collection processes.
  • Managed office operations by implementing and overseeing adherence to office policies.
  • Monitored and maintained office supply inventory through working with external vendors and office staff.
  • Received and issued invoices for administrative related costs using accounting software.

Key Achievements

(Video) Front Office Manager Resume by Jobstagram.com

  • Found and fixed errors in bookkeeping spreadsheets that saved the company over $4,000 in penalties and fees.

How to Write an Office Manager Job Description For a Resume

One side of the coin is that job growth for office and administrative managers is expected to grow fast. The other side is that office managers play such an important role in the performance of an office and in employee job satisfaction, that hiring managers are going to be picky. These tips will help you land whichever office management job you want:

1. Make the section heading loud and clear.

Use one of the following to label your office manager job description section: Work Experience, Experience, Employment History, Work History. Make it pop out with bold or ALL CAPS lettering.

2. Place your job description section carefully.

Put it below your resume summary if you have years of office experience or after your education section if you’re writing a resume with no experience.

3. List previous office manager job descriptions on your resume in reverse-chronological order.

List your current or most recent job first and then work backwards from there.

4. Make each entry easy to follow.

Put your job title, company name and location, and dates worked at the top of each job you’ve held.

5. List up to 5 bullet points for each position.

Use the bullet points to focus on quantifiable achievements and accomplishments. Listing duties like the ones on your employment contract is a sure-fire way to make the HR manager’s eyes glaze over. Note: Your most recent job should have the most extensive description. While older positions should be more condensed, with only your biggest wins mentioned.

Read more: How Far Back Should a Resume Go

6. Target your office manager job description to the specific job posting.

Just like how every office is different, every office manager has different duties and responsibilities. A medical office manager requires different skills than a construction office manager. Customize your job descriptions to the office manager duties and skills listed in the job ad.

7. Make use of action verbs to show your leadership qualities.

Office managers need to be self-starters, so use resume action verbs like managed, oversaw, created, etc.

8. Add a “Key Achievement” subsection to go above and beyond.

Use key achievements to convince the HR manager that hiring you will be the best decision they’ve ever made. If you’re not sure how to describe your past victories, the Problem-Action-Result (PAR) method will help.

Read more: Work Experience on a Resume

Here’s what else you need to put in a resume:

  • Choose the ideal format for your resume. The chronological resume layout will help you show off your office management skills and accomplishments.
  • Start your resume off on the right foot with a professional profile. Go with a resume summary if you have clerical experience already or a resume objective if you are a recent business administration graduate.
  • Office managers need to be doers, not talkers. Use resume action verbs like managed, coordinated and performed to show off your capabilities and achievements.
  • Provide your professional certifications and licenses to get an edge over other candidates.
  • Find places to incorporate all the necessary office management job skills (soft skills, hard skills, and technical skills) mentioned in the office manager job ad.
  • Think about adding additional sections to your resume: language skills, achievements and awards, volunteer experience, and hobbies and interests.

Read more:How to Build a Resume

Don’t forget to attach an office manager cover letter to your resume. For a more comprehensive guide, check out how to write a cover letter.

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.Here's what it may look like:

Office Manager Job Description for a Resume: Examples (4)

Create my cover letter now

(Video) Retail Manager Resume कैसे बनाए | Resume of Operations Manager | Resume of Retail Store Manager |

See more cover letter templates and start writing.

We hope that answered all your questions! Is there anything else you’d like to learn about writing an office manager job description for a resume? Leave your questions or comments below and we’ll be sure to get back to you!

FAQs

How do you describe an office manager? ›

Office managers are responsible for keeping an office running smoothly and overseeing administrative support. The job can range widely in duties and responsibilities, from reception, copy editing and support, to handling a specific type of paperwork or filing for a specific department.

What should a manager put on a resume? ›

Some management skills examples include:
  1. Financial management.
  2. Team building expertise.
  3. Process management.
  4. Hiring and motivation of staff.
  5. Planning and strategy.
  6. Daily operations supervision.
  7. Staff evaluations and training programs.
  8. Scheduling.

How do I describe my management skills on a resume? ›

They can be listed in a skills section of your resume. Another, perhaps better, place for skills is in the work or education sections. Describing how your management skills contributed to the workflow, productivity, or success of your team can be a more effective use of precious resume space.

What are the three major duties of an office manager? ›

Office manager responsibilities:
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
  • Organize and schedule meetings and appointments.
  • Partner with HR to maintain office policies as necessary.
  • Organize office operations and procedures.

What is the most important role of an Office Manager? ›

One of the most important positions in a company, an office manager performs general administrative tasks, creates processes that drive effectiveness, guides and motivates personnel, and coordinates communication between departments.

How do you describe management skills? ›

Management skills are a collection of abilities that include things such as business planning, decision-making, problem-solving, communication, delegation, and time management.

What are the 5 basic managerial skills? ›

  • What are Management Skills? ...
  • Management Skills #1: Relationship Management. ...
  • Management Skills #2: Planning. ...
  • Management Skills #3: Prioritisation. ...
  • Management Skills #4: Critical Thinking. ...
  • Management Skills #5: Industry Knowledge.
5 Aug 2021

What are the 4 key elements of office management? ›

Originally identified by Henri Fayol as five elements, there are now four commonly accepted functions of management that encompass these necessary skills: planning, organizing, leading, and controlling.

What are the 7 importance of office management? ›

It performs various functions like planning, organising, controlling, staffing, supervising, motivating and effective leadership. Therefore, office management brings smoothness in work.

Which is the hardest role of office manager? ›

Letting employees go

This will probably always be the hardest part of any manager's job – and it's something you never want to get too comfortable doing. Unfortunately, there's no easy way around this one and it doesn't become any easier, no matter how much experience you have.

What is the first duty of the office manager? ›

The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments.

What is the most important priority for an office manager? ›

The five most important assets of an office manager include education and experience, decision-making skills, organizational and time management skills, multi-tasking and leadership skills, and communication skills. Let's take a moment to break each of these down.

What are 4 responsibilities of a front office manager? ›

Front Office Manager duties and responsibilities
  • Keep front desk clean, tidy and supplied with all the necessary supplies.
  • Greet, communicate with and welcome guests.
  • Keep the office in order.
  • Answer all the customers' questions and address their complaints.
  • Answer all incoming calls and redirect them or keep messages.

What is the most important trait of a manager? ›

Excellent Communication

Managers need to be excellent communicators, which means maintaining regular contact with everyone on their team, providing frequent feedback, and delivering rewards and recognition for excellent performance. Maintain open and excellent communication with your employees.

What are the 3 types of managers? ›

The four most common types of managers are top-level managers, middle managers, first-line managers, and team leaders. These roles vary not only in their day-to-day responsibilities, but also in their broader function in the organization and the types of employees they manage.

What are the four things that good managers good at? ›

4 Essential Things All Great Managers Do
  • Develop Emotional Intelligence.
  • Seek to Understand Your Employees.
  • Make Your Check-ins Holistic.
  • Be an Advocate.
22 Aug 2017

What basic skills does a manager need? ›

7 skills for a successful management career
  • Interpersonal skills.
  • Communication and motivation.
  • Organisation and delegation.
  • Forward planning and strategic thinking.
  • Problem solving and decision-making.
  • Commercial awareness.
  • Mentoring.
  • How do I develop my management skills?

› managerial-skills ›

Let's see and try to understand the skills required for managing. 5 Managerial Skills are;. Technical Skill. Conceptual Skill. Interpersonal and Communicati...

6 Essential Skills for Managers

https://www.brightonsbm.com › news › 6-essential-skills-...
https://www.brightonsbm.com › news › 6-essential-skills-...
Every industry, of course, has its specific knowledge. However, in addition to this, the qualities that make an individual a good manager tend to be fairly simi...
If you're a manager or thinking of becoming one, learn more about the management skills required to excel in the position and be a leader in your industry.

What is the most important role of an office manager? ›

One of the most important positions in a company, an office manager performs general administrative tasks, creates processes that drive effectiveness, guides and motivates personnel, and coordinates communication between departments.

What is the first duty of the office manager? ›

The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments.

What is the most important priority for an office manager? ›

The five most important assets of an office manager include education and experience, decision-making skills, organizational and time management skills, multi-tasking and leadership skills, and communication skills. Let's take a moment to break each of these down.

What are 4 responsibilities of a front office manager? ›

Front Office Manager duties and responsibilities
  • Keep front desk clean, tidy and supplied with all the necessary supplies.
  • Greet, communicate with and welcome guests.
  • Keep the office in order.
  • Answer all the customers' questions and address their complaints.
  • Answer all incoming calls and redirect them or keep messages.

What are the 5 basic activities of office management? ›

At the most fundamental level, management is a discipline that consists of a set of five general functions: planning, organizing, staffing, leading and controlling.

What are the 7 importance of office management? ›

It performs various functions like planning, organising, controlling, staffing, supervising, motivating and effective leadership. Therefore, office management brings smoothness in work.

Which is the hardest role of office manager? ›

Letting employees go

This will probably always be the hardest part of any manager's job – and it's something you never want to get too comfortable doing. Unfortunately, there's no easy way around this one and it doesn't become any easier, no matter how much experience you have.

What is the 6 duties and responsibilities of office professionals? ›

The office professional applies his or her skills to arrange meetings and conferences, prepare business itineraries, coordinate travel arrangements, attend to visitors, make and keep appointments, order supplies, and supervise staff.

Why should we hire you office manager? ›

I have great people skills and can quickly build rapport with almost anyone. I would be able to fit into your office from day one and quickly build the trust of employees. I love keeping an office organized, and there is no job too big or too small for me to tackle.”

What is effective office management? ›

Office management is the technique of planning, organizing, coordinating and controlling office activities with a view to achieve business objectives and is concerned with efficient and effective performance of the office work. The success of a business depends upon the efficiency of its office.

What is the basic function of front office manager and give at least 3 specific duties? ›

Front Office Duties and Responsibilities. Answer the phone, take messages, and redirect calls to appropriate offices. Prepare outgoing mail (envelopes, packages, etc.) Operate office equipment, such as photocopier, printers, etc.

Videos

1. How To Write An Office Manager Resume | Office Manager Resume
(Procomms)
2. How To Make a Resume For an Administrative Assistant | Microsoft Word
(Delescen Insights)
3. How To Make a Resume For Customer Success Managers | Resume Example
(Delescen Insights)
4. Write an Incredible Resume: 5 Golden Rules!
(Jeff Su)
5. Resume Format for Freshers | Step by Step | Ms Word | Learning Zone
(Learning Zone)
6. What is an office manager?
(Marketing Business Network)
Top Articles
Latest Posts
Article information

Author: Nicola Considine CPA

Last Updated: 03/25/2023

Views: 6014

Rating: 4.9 / 5 (49 voted)

Reviews: 80% of readers found this page helpful

Author information

Name: Nicola Considine CPA

Birthday: 1993-02-26

Address: 3809 Clinton Inlet, East Aleisha, UT 46318-2392

Phone: +2681424145499

Job: Government Technician

Hobby: Calligraphy, Lego building, Worldbuilding, Shooting, Bird watching, Shopping, Cooking

Introduction: My name is Nicola Considine CPA, I am a determined, witty, powerful, brainy, open, smiling, proud person who loves writing and wants to share my knowledge and understanding with you.